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Print

In this form, select the template of the print report you want to print and fill in additional information in the case of handover forms.

Options:

  • Select a print report template - type at least part of the name of the print report template you want to use, then select the template you are looking for in the drop-down menu.

    • ... - or select the template in the table.
    note

    Alvao administrators can customize the print reports menu in Administration - Asset Management - Print report templates.

  • Generate new document - enable if you want to save the created internal PDF handover protocol to the documents repositoryas a new document.

    • Document folder - select the folder, folder where you want to save the document you created. This option is only available if you have permissions to multiple document folders.

  • Document number - Enter the document identification number. This entry is only available for transfer protocols, whose number is not automatically generated by a numeric sequences.

  • Sign method - select the method of signing the internal handover protocol from the menu. The option is part of the module ALVAO Electronic Handover Forms.

  • Transfer date - enter the date the assets were actually transferred.

  • Issue date - enter the date of issue of the handover protocol.

  • Text - if applicable, enter the accompanying text that will appear on the handover protocol.

  • Person handing over - fill in the details of the person or organization submitting the report.

    • Internal transfer protocol - display the details of the person who was responsible for the asset being moved before it was last moved (see the Perspon responsible for asset property). If such a person cannot be traced, your details are filled in here. The edit command opens a window in which you can select another person:
      • First and last name - enter at least part of the first or last name and then select the person you are looking for from the drop-down menu. This will automatically populate the values of the Personal number and Location properties of the corresponding object of type User in the following entries.
      • Personal number
      • Location
    • External transfer protocol - displays the address of the organization where the object was before it was last moved. The edit command opens a window in which you can change the address:
      • Organization - enter at least part of the organization name and then select the organization you are looking for from the drop-down menu. The value of the Address property of the object type Organization will be automatically filled in the following field.
      • Address - if you want to manually edit the address, first clear the contents of the Organization field above.

  • Recipient - fill in the details of the person or organization taking over.

    • Internal transfer protocol - display the details of the person who is currently responsible for the object being moved (see the Person responsible for asset property). If such a person cannot be traced, your details are filled in here. You can select a different person with the edit command, see Seller.
    • External transfer protocol - displays the address of the organization where the object being moved is currently located. You can use the edit command to change the address, see Submitter.